BookA commonsense guide to America's workplace

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Making the Proposal
Making the Proposal page 2
Making the Proposal page 3
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2.

Write a formal proposal

It should include the following:

  • Your accomplishments, prior accolades, special/unique skills, and/or client relationships
  • Answers to the following questions:
    • What is your current role in the organization?
    • Who are your customers and what are your deliverables?
    • How will you tailor your job responsibilities to fit your schedule?
    • What will your schedule be? Be very specific (eg, days, hours, seasonal changes, or crunch period changes). How will you meet your performance goals on this schedule? Will they require revision?
    • How will you communicate on your off-days (eg, voice mail, e-mail, home office phone)?
    • How will daily issues be resolved?
    • How, if at all, will the rest of the department be affected by your new schedule? Will some responsibilities be reassigned?
  • Your ability to be flexible – Address how your schedule could be modified to meet changing business needs, such as staff meetings, training sessions, or seasonal ebbs and flows. Have a well-thought-out contingency plan for the occasional emergency.
  • Pre-established boundaries – Set guidelines so that your off-time is not constantly intruded upon. What is acceptable notice for a staff meeting that falls on your day off? What is an acceptable window for returning calls on your days off? What constitutes an emergency that requires your involvement on an off-day?
  • Necessary technology – Will you need any office equipment (eg, laptop, Blackberry or PDA, fax, phone line, video chat, phone conferencing)? If so, who will pay for it?
  • A suggestion for more frequent review periods – This is especially important during the first year to ensure that all expectations are being met.
  • Compensation guidelines – Suggest that your new pay be a percent of your current compensation. If you'll be working three days per week, you will be accountable for 60 percent of deliverables (eg, sales, billable hours, customers serviced, etc.) and therefore paid at 60 percent of salary. If ineligible for benefits as a flex-timer, increase your total salary accordingly.

         It’s important to prepare a convincing proposal, but it’s just as
         important to present it well. If you are a salesperson, this may
         come naturally. For most of us, however, it will take some practice.